Booking Information
Note; WE ARE A SCOUT CAMPSITE and
DO NOT ACCEPT RESERVATIONS FROM MEMBERS OF THE PUBLIC.
For Large Camps and Whole Site bookings, please read the associated text on the "Site Restrictions" tab.
Look up the current building vacancies for the coming year
(click here)
For all camps, to make a booking, please follow these steps:
Step 1:
Contact the Booking Secretary via phone or email to check
if the dates you want are free and to place a provisional
booking. Tel: 0845 053 3499
(Calls cost 2p a minute, plus your phone company's access charge.)
Email: lyons.copse@yahoo.co.uk
Provisional bookings will
only be held for three weeks pending receipt of completed booking
form and deposit.
Step 2: Download our BOOKING FORM ( WORD or PDF ) format. The PDF version is a 'FORM' that you can fill in on line
- NOTE: To comply with the Law, You must have written permission,
via the Booking Secretary, to bring archery equipment or rifles onto the site.
Step 3: Print off our ACTIVITIES RESERVATION REQUEST FORM ( WORD or PDF ) format (if required).
Step 4: Read our
campsite code of
behaviour.
Step 5: Print off
our Declaration Form (non Scout/Guide
Association groups only) ( WORD or PDF ) format.
Bookings from
non-Scout/Guide Association organisations must be accompanied by a
completed and signed Declaration to comply with the Scout Association
Child Protection Policy.
Step 6: Print off our Indemnity Form (for non Scout/Guide Association groups
only) ( WORD or PDF ) format.
Step 7: Look up
your deposit(s) using the DEPOSIT and CHARGES
chart ( PDF )
Step 8: Fill out
the above forms and Email to
lyons.copse@yahoo.co.uk
a deposit invoice will be sent to you on receipt.
Payment by BACS is prefered. Or
Please make cheques payable to SOLENT SCOUT TRAINING CENTRE.
Enclose a S.A.E. for confirmation if required. Post to
Solent Scout Training Centre
1 Malvern Close
Bishops Waltham
Southampton
SO32 1AY
All Deposits are non-transferable and non-refundable in the event of cancellation,
unless the building/site can be re-let.
A Security Deposit will be required with the
booking deposit for the Lodge and the Pine Cabin. Please enclose
this on a separate undated (or dated with the date of your stay)
cheque. It will be
held and if the premises are left in a clean and
tidy state, with no damage, breakage or loss, the cheque will be destroyed.
For amount required,
please see the separate charge sheet in step 7 above.
Step 9: Await
booking confirmation from the Booking Secretary (only if S.A.E.
provided).
Step 10: Pay the full fee (less deposit
paid) should be made at
the time of arrival on the site to the Duty
Warden.
Camping without payment of full fees is not permitted..
Please note
- Large Camp or Whole Site bookings at Bank Holiday weekends
have a minimum of three nights stay.
- Booking Lyons Lodge at a weekend has a minimum of two nights stay.
Fireworks.
Firework events are NOT permited on site, regardless of group size, with the
exception of a residential groups.
Resident groups (staying for at least one night)
may have a small firework displays,
but no visitors for the event are permitted.
Intention to use fireworks on the site must be notified in writing at least 7 days in advance.
Please download the following form and send copies as indicated on the form.
( WORD
or
PDF ) format
|